Administrative Committees

Several committees do not fit into the Program Quality Committee or the Club Growth Committee but are needed either due to requirements from Toastmasters International or for the good of the district. These committees are included in this section and can be accessed through the menu to the right.speech contests.


Logistics Committee

The Logistics committee:

  • Maintains an inventory of district equipment
  • Maintains the district rental storage unit
  • Maintains and stores resource materials for sale at Toastmasters Leadership Institute and conferences
  • Is present at all District meetings to set up, break down, and clean up the rooms as needed.
  • Coordinates the district equipment needed at TLI and Conferences.


District Leadership Committee

From Protocol 9.0 – In order to ensure successful district elections, the district director must appoint a district leadership committee. The work of the committee is critical in ensuring long-term district success. They must (1) seek out prospective candidates; (2) evaluate and interview candidates; (3) nominate candidates; and (4) provide a complete report of candidates. The district leadership committee report must be presented to the district director at least six weeks before the district’s Annual Business Meeting.The committee nominates candidates for district office and screens candidates for eligibility. The district director appoints the committee chair no later than October 1. Remaining committee members shall be appointed no later than November 1. The district director cannot be a member of the committee. The committee must consist of no fewer than five members, one of whom is appointed the chair. If possible, the chair should be a past district director. No member of the committee can be nominated for a district office in the election at which the committee’s report is presented.

District Leadership Committee Member Qualifications:

Each committee member must be a member in good standing of a club in good standing and shall be selected from different divisions (or areas in districts without divisions). Each division (or area in districts without divisions) should be represented on the committee. Any committee member(s) may participate by telephone conference, email, or other means of communication when distance is an obstacle to participation. No member may have served on the committee the previous year. International director/officer candidates, region advisors and current members of the Toastmasters International Board of Directors cannot serve on the committee.

To avoid the appearance of bias or impropriety, committee members having a personal or professional relationship with a particular candidate shall abstain from the discussion and voting, as a matter of good judgment. Members of the committee cannot participate in any campaign for district office nor endorse any candidate for district office.


Past District Director Committee

This committee is primarily composed of Past District Directors who are currently active in the district. The District Director implicitly appoints them as members. The District Director, Program Quality Director, and Club Growth Directorare ex-officio members.The District Director appoints the chairman. The committee meets as necessary, at the call of the Chairman. Its purposes are:

To advise the District Director
To review district procedures and make appropriate recommendations to the Executive Committee for changes
To maintain the District Operations Manual
Please refer to Toastmasters International Policy, Section VI B 6, “Role of Past Leaders Within Districts” and Article XI, Section (c) of the District Administrative Bylaws.


Realignment Committee

The Realignment Committee operates in close coordination with the Trio, Division Directors and Area Directors to develop a plan for placement of clubs in areas for the following Toastmaster year. The plan should conform to Toastmasters International’s policies, including at least 3 areas per division, no fewer than 4 clubs nor more than 6 clubs per area, with considerations for geography, possible growth and loss, changes anticipated by current district leaders and a strategy focused on the benefits for all.


Communication and Leadership

The Communication and Leadership committee serves to recognize a non-Toastmaster member of the community within District 3 who has made an outstanding contribution in communication and leadership. Presentation of this award is intended to:

  • Generate and community-wide publicity for Toastmasters
  • Increase attendance by Toastmasters at the Fall and Spring conferences.

The District Director shall:

  • Appoint a committee consisting of a Chairman and at least two other members.
  • Order the award for presentation.
  • Notify Toastmasters International of the award recipient.

The Chairman of the Communication and Leadership Committee shall:

  • Provide for a nomination process and encourage clubs and individual Toastmasters to make recommendations to the selection Committee.
  • Oversee the operations of the selection committee.
  • Notify the recipient of the award selection and the time and date of the award presentation.
  • Act as the District’s representative in communication with the recipient
  • Provide public relations information and articles
  • Shall ensure the attendance of the recipient.

The Selection Committee should select a recipient whose stature and contributions facilitate the efforts of District 3 to generate publicity in the community for Toastmasters and promote Toastmasters attendance at the Fall and Spring conferences. The recipient must:

  • Reside within District 3 boundaries
  • Agree, in advance, to attend the District 3 Spring Conference to receive the award and to speak at the awards presentation
  • Have made a significant contribution to the communities within District 3, through his/her communication and leadership skills
  • Not have previously received this award.

The District will pay registration, meal, and travel expenses for the recipient.


Historian

The Historian records and keeps the history of the district. They are also encouraged to provide support and encouragement to clubs throughout the District in recording, maintaining, and using their individual records. District Historian Project

Decades of District 3 Leadership (PDF)


Facilities

The Facilities Committee is appointed by the District Director to support District events.Role includes:

  • Facility research
  • Contract negotiation
  • Supplies food at District events


Website

This committee is responsible for developing and maintaining the District 3 website.If you are a developer or web manager and are looking for a way to serve the district, please contact the district webmaster to volunteer!


Parliamentarian

The District Parliamentarian advises the District Director on parliamentary procedure, especially regarding the District Executive Committee meetings and District Council meetings. The Parliamentarian also provides parliamentary advice to district officers, club officers and other Toastmasters. The District Director appoints the District Parliamentarian.


Audit Committee

The audit committee is appointed by the District Director and is composed of at least three Toastmasters members who are not members of the district executive committee.Led by the audit chair, the committee confirms that district funds were spent appropriately.