Administrative Committees

The Logistics committee:

From Protocol 9.0 – In order to ensure successful district elections, the district director must appoint a district leadership committee. The work of the committee is critical in ensuring long-term district success. They must (1) seek out prospective candidates; (2) evaluate and interview candidates; (3) nominate candidates; and (4) provide a complete report of candidates. The district leadership committee report must be presented to the district director at least six weeks before the district’s Annual Business Meeting. The committee nominates candidates for district office and screens candidates for eligibility. The district director appoints the committee chair no later than October 1. Remaining committee members shall be appointed no later than November 1. The district director cannot be a member of the committee. The committee must consist of no fewer than five members, one of whom is appointed the chair. If possible, the chair should be a past district director. No member of the committee can be nominated for a district office in the election at which the committee’s report is presented. District Leadership Committee Member Qualifications: Each committee member must be a member in good standing of a club in good standing and shall be selected from different divisions (or areas in districts without divisions). Each division (or area in districts without divisions) should be represented on the committee. Any committee member(s) may participate by telephone conference, email, or other means of communication when distance is an obstacle to participation. No member may have served on the committee the previous year. International director/officer candidates, region advisors and current members of the Toastmasters International Board of Directors cannot serve on the committee. To avoid the appearance of bias or impropriety, committee members having a personal or professional relationship with a particular candidate shall abstain from the discussion and voting, as a matter of good judgment. Members of the committee cannot participate in any campaign for district office nor endorse any candidate for district office.

Forms:

This committee is primarily composed of Past District Directors who are currently active in the district. The District Director implicitly appoints them as members. The District Director, Program Quality Director, and Club Growth Director are ex-officio members. The District Director appoints the chairman. The committee meets as necessary, at the call of the Chairman. Its purposes are: to advise the District Director to review district procedures and make appropriate recommendations to the Executive Committee for changes to maintain the District Operations Manual. Please refer to Toastmasters International Policy, Section VI B 6, “Role of Past Leaders Within Districts” and Article XI, Section (c) of the District Administrative Bylaws.

The Realignment Committee operates in close coordination with the Trio, Division Directors and Area Directors to develop a plan for placement of clubs in areas for the following Toastmaster year. The plan should conform to Toastmasters International’s policies, including at least 3 areas per division, no fewer than 4 clubs nor more than 6 clubs per area, with considerations for geography, possible growth and loss, changes anticipated by current district leaders and a strategy focused on the benefits for all.

The Communication and Leadership committee serves to recognize a non-Toastmaster member of the community within District 3 who has made an outstanding contribution in communication and leadership. Presentation of this award is intended to:

The District Director shall:

The Selection Committee should select a recipient whose stature and contributions facilitate the efforts of District 3 to generate publicity in the community for Toastmasters and promote Toastmasters attendance at the Fall and Spring conferences. The recipient must:

The Historian records and keeps the history of the district. They are also encouraged to provide support and encouragement to clubs throughout the District in recording, maintaining, and using their individual records.

Decades of District 3 Leadership (PDF)

The Facilities Committee is appointed by the District Director to support District events. Role includes:

This committee is responsible for developing and maintaining the District 3 website. If you are a developer or web manager looking for a way to serve the district, please contact the district webmaster to volunteer!

The District Parliamentarian advises the District Director on parliamentary procedure, especially regarding the District Executive Committee meetings and District Council meetings. The Parliamentarian also provides parliamentary advice to district officers, club officers and other Toastmasters. The District Director appoints the District Parliamentarian.

The audit committee is appointed by the District Director and is composed of at least three Toastmasters members who are not members of the district executive committee. Led by the audit chair, the committee confirms regularly reviews all district expenses, ensuring expenditures are within policy and alignment to the approved budget.