Frequently Used Member Resources

Are you looking for resources for your Club? Click on any of the following topics to find out more.

Below are some resources for various functionary roles provided by District 3 clubs and members. Feel free to download and test out any of the resources.

General Meeting Paperwork

Functionary Resources

Ah-Counter

Grammarian

Timer

Evaluator

Other

A guest packet is one of the strongest marketing pieces we have for converting guests to members, besides word-of-mouth. An effective guest packet contains information about the Toastmasters program, the benefits of membership, information about the specific club, and a “call to action” – an opportunity to join. The guest packet has two purposes: to help the guest during the meeting and to help them remember to join/come back. Send guests home with all the information they’ll need to sign up as a member of your club! Guest Packets should be provided to prospective members at club meetings, open houses, or special events.

Send new members home with all the information they’ll need to succeed as a member of your club! New Member Packets should be given to new members as soon as they are admitted to your club, and include items and materials that would familiarize new members with your club routine and help them feel welcome.

The contents of guest and new member packets vary from club to club; our goal is to create a list of content clubs can use to create their own standard packets. The contents range from good, to better, to best: at the very least, every club should include all the items listed under a good packet and aspire to include additional items from the better and best content lists.

All guest and new member packets:

  • should be informative, organized and have a professional appearance
  • adhere to appropriate/effective use of Toastmasters branding

The content links provided below are tools; feel free to create your own guides and information sheets while adhering to Toastmasters branding standards and information. Keep in mind that too little information, or too much information, can make a packet ineffective. You want to cover all necessary information but not overwhelm people with too much data.

Packaging your packets: Toastmasters International (TI) has folders available that are professional and cost effective at less than $1 each when ordered in bulk ($20 for 25 folders Item# 342K). We recommend using these folders for consistent Toastmasters branding; however, they are optional and a dark blue, maroon or black folder can be substituted.

Recommended Packet Contents:

Guest Packet Contents

New Member Packet Contents

August 2019 Packet Contest Winners!

Congratulations to our “Payments for Packets” challenge winners! Here are the winners in each category with links to the packet each club submitted for the challenge. Thank you to every club that participated.

Best Guest Packet Submissions:

Best New Member Packet Submissions:

Please contact the Club Growth Director for more information about guest and new member packets.

The contest for the 2019 Spring Contest will be International and Tall-Tales contests. Contest results can be found here once the contest is done. Contest teams must work together to submit results at the link on the contest results page, so that they can be added to the table. The following are materials may be used by clubs, areas and divisions to better prepare for their speech contests.

2020 Contest Schedule

Training Materials

  • 2020 Contest Manager, Contest Chair, Judge, and Chief Judge Video – Below
  • Once you have watched this video, please email judges@aztoastmasterslorg to be added to the list of District-trained judges. If you would like to judge but have not attended the TLI Training or watched this video, please let us know and we will add you to the list, just without the asterisk indicating recent training! Thank you for wanting to serve!

    Note: To be a Judge or a Chief Judge, you must be a member in good standing of a club in good standing, have been a Toastmaster for at least six months, and have completed at least the second level in Pathways or six speeches in the Competent Communicator manual. You may not be competing at any level in a contest you are judging.[/fusion_li_item]

Contest Templates

Contest Forms, Checklists & Guides

Official Branded Contest Resources

General Contest Materials
Humorous Speech Contest

Download Entire Humorous Speech Contest Kit (includes Contest Rulebook, Certificate of Eligibility & Originality, Timer Record Sheet & Instructions, Judges Guide & Ballot, Tiebreaking Judge’s Guide & Ballot, Ballot Counters’ Tally Sheet, Contestant Biographical Information, Notification of Contest Winner, Contest Certificates)
Evaluation Contest


Download Entire Evaluation Contest Kit
(includes Contest Rulebook, Certificate of Eligibility & Originality, Timer Record Sheet & Instructions, Judges Guide & Ballot, Tiebreaking Judge’s Guide & Ballot, Ballot Counters’ Tally Sheet, Contestant Biographical Information, Notification of Contest Winner, Contest Certificates)
Tall Tales Contest


Download Entire Tall Tales Speech Contest Kit
(includes Contest Rulebook, Certificate of Eligibility & Originality, Timer Record Sheet & Instructions, Judges Guide & Ballot, Tiebreaking Judge’s Guide & Ballot, Ballot Counters’ Tally Sheet, Contestant Biographical Information, Notification of Contest Winner, Contest Certificates)
International Speech Contest


Download Entire International Speech Contest Kit
(includes Contest Rulebook, Certificate of Eligibility & Originality, Timer Record Sheet & Instructions, Judges Guide & Ballot, Tiebreaking Judge’s Guide & Ballot, Ballot Counters’ Tally Sheet, Contestant Biographical Information, Notification of Contest Winner, Contest Certificates)
Table Topics Contest


Download Entire Table Topics Contest Kit
(includes Contest Rulebook, Certificate of Eligibility & Originality, Timer Record Sheet & Instructions, Judges Guide & Ballot, Tiebreaking Judge’s Guide & Ballot, Ballot Counters’ Tally Sheet, Contestant Biographical Information, Notification of Contest Winner, Contest Certificates)

Contest Timing

MinimumGreenYellowRedMaximum
International Speech4:305:006:007:007:30
Humorous Speech4:305:006:007:007:30
Evaluation1:302:002:303:003:30
Table Topics1:001:001:302:002:30
Tall Tales2:303:004:005:005:30