Education & Training CommitteesDavid Hopper2024-01-17T20:29:54-07:00
Program Quality Team (Education & Training Committee)
The Program Quality Team is a collaborative group of dedicated individuals who work together to ensure excellence in program quality and member experience within the District. Comprised of various roles, including the DTM Chair, DCP Chair, Conference Chair, TLI Chair, September Soirée Chair, and Contest Team, the team’s responsibilities encompass the following:
DTM Chair: Promoting and supporting members in their pursuit of the Distinguished Toastmaster designation, offering guidance, resources, and mentorship on their educational journey.
DCP Chair: Driving the implementation and understanding of the Distinguished Club Program (DCP) among club leaders, providing assistance in developing and executing Club Success Plans (CSPs) to enhance club performance and member satisfaction.
Conference Chair: Overseeing the planning, organization, and execution of District conferences, creating engaging and impactful experiences for attendees through carefully curated programs, inspiring speakers, educational workshops, and networking opportunities.
TLI Chair: Leading the Toastmasters Leadership Institute (TLI) efforts, organizing bi-annual training events for club officers, ensuring they receive the necessary tools, knowledge, and support to effectively lead their respective clubs.
September Soirée Chair: Organizing and coordinating the September Soirée event, a District-wide celebration that brings together members to celebrate achievements, recognize outstanding individuals, and foster a sense of unity and camaraderie within the District.
Contest Team: Working collectively to plan and execute various Toastmasters speech contests, ensuring fair and impartial judging, and providing opportunities for members to showcase their speaking and leadership skills.
Together, the Program Quality Team strives to enhance member experiences, foster growth, and development, and maintain the highest standards of program quality within the District. By collaborating and leveraging their expertise, they contribute to a thriving Toastmasters community, where members are empowered, engaged, and inspired to achieve their personal and professional goals.
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The Conference Chair is responsible for organizing and overseeing District conference, ensuring a memorable and successful event. Responsibilities include:
Leading and managing a team of dedicated individuals to plan and execute the District conference.
Coordinating with various stakeholders, including District leaders, committee members, vendors, and venue staff, to ensure smooth logistics and successful event execution.
Developing a comprehensive conference program that includes keynote speeches, educational workshops, contests, social activities, and networking opportunities.
Creating and managing the conference budget, tracking expenses, and ensuring financial transparency and accountability.
Promoting the conference to District members, encouraging attendance, and leveraging marketing channels to generate interest and excitement.
Managing conference registrations, providing timely communication and support to attendees, and addressing any inquiries or concerns.
Coordinating with speakers, trainers, and presenters to ensure their needs are met and their sessions are well-prepared and impactful.
Overseeing the conference schedule, managing session transitions, and ensuring a seamless and engaging experience for attendees.
Evaluating the conference’s success, gathering feedback from participants, and identifying areas for improvement in future events.
The Conference Chair oversees the work of the committees and sub-committees and coordinates efforts that lead to a fun and enriching conference experience.
The September Soirée Chair’s, role is to organize and oversee the District-wide September Soirée event, a vibrant and celebratory gathering of Toastmasters members. Responsibilities include:
Planning and coordinating all aspects of the September Soirée, ensuring a memorable and enjoyable experience for attendees.
Selecting a suitable venue that can accommodate the anticipated number of participants and arranging all necessary logistics, such as seating arrangements, audiovisual equipment, and catering services.
Collaborating with District leaders and committee members to create a festive atmosphere, incorporating engaging activities and interactive elements that encourage networking, camaraderie, and celebration.
Promoting the September Soirée to District members, utilizing various communication channels to generate excitement and encourage participation in the event.
Managing event registrations, tracking attendance, and ensuring timely and clear communication with attendees regarding event details, schedules, and any updates or changes.
Coordinating with vendors, sponsors, and volunteers to secure necessary resources and support for the event, such as decorations, giveaways, and logistical assistance.
Overseeing the budget for the September Soirée, monitoring expenses, and ensuring financial transparency and accountability.
Evaluating the success of the event by gathering feedback from participants, identifying areas for improvement, and making recommendations for future September Soirée events.
The Donations Team at Toastmasters is responsible for outreach efforts aimed at acquiring donated items for raffles, silent auctions, and prizes. They proactively build relationships with local businesses, community partners, and Toastmasters members to secure items that align with the event’s objectives and target audience. The team coordinates with donors, maintains a comprehensive database, integrates donated items into event plans, and ensures donors receive proper recognition. They serve as liaisons to the events teams.