District 3 May announcements for Club Officers

Greetings club officers and welcome to the 2022 June announcements! This is a great time to focus on goal achievement. These District 3 May announcements is especially for our club officers. We hope these announcements provided will help you and your clubs achieve your goals for a successful year.

IMPORTANT INFORMATION FOR ALL CLUB OFFICERS

TI Store Update: the connection between the Toastmasters International system and third-party providers is taking longer than projected. WHQ now anticipates resolving this issue by Monday, June 13, at which time the Toastmasters Online Store is expected to reopen and shipments can resume. All other web services remain accessible and are functioning as usual.

Club Officer Elections and
Distinguished Club Performance (DCP) Goal #10

Club officer elections for 2022-2023 must be held before June 30, 2022
  • New club officer terms begin July 1, 2022
  • Clubs must report their 2022-2023 officer list via Club Central by June 30, 2022 to receive DCP credit for one half of DCP Goal #10*
*If your club officer terms are for six months, you had to hold elections before December 31, 2021 and report the officer list via Club Central by 12/31/2021.

Toastmasters Leadership Institute (TLI) and
Distinguished Club Performance (DCP) Goal #9

Club officers must be trained for your club to receive full credit for Distinguished Club Performance (DCP) Goal #9 – At least four (4) officers must attend both Summer TLI and Winter TLI. Club members holding multiple officer roles may receive credit for each office.
Toastmasters Leadership Institute (TLI) training is offered twice a year (Summer and Winter). It provides valuable training on club officer roles, as well as information and inspiration through electives for our clubs’ officers and members. In an effort to continue bringing you this quality training experience, we are charging $5 per person to help cover costs this year. Please mark your calendar and register to save your spot to attend for your club.

Mark Your Calendars – here are the dates for Summer TLI 2022:



Registration for virtual sessions is open here:

For more information go to: https://aztoastmasters.org/members-clubs/tli-officer-training/
Club Officer resources: https://aztoastmasters.org/members-clubs/club-officer-roles/
Club Officer Handbook: https://www.toastmasters.org/resources/club-leadership-handbook
If you have questions, contact your TLI Chair, Edwin Weston at TLI@aztoastmasters.org.

IMPORTANT DATES FOR DISTRICT 3

DISCOUNT FOR CLUBS USING ZOOM

Club Central Reminder
Review and update Club Central Addendum of Standard Club Options

As part of the new Enterprise Resource Planning (ERP) platform launch on May 23, new fields have been added to the Addendum of Standard Club Options form in Club Central. Every club’s addendum will need to be reentered and resubmitted. If your club did not save your previous addendum information, any club officer can download the previous version of your club’s Addendum by clicking on “Download Historical Addendum” on the Addendum webpage. You can use it when entering your club information in the new version.
If your club discovers there is information missing from your club’s Addendum, any options can be voted on at a club meeting where a quorum is present.

Important Program Updates
Speechcraft, Youth Leadership, and Club Coach Program Changes
Effective July 1, 2022

Speechcraft and Youth Leadership Program
Brief summary of changes:
For the Toastmaster working towards a Distinguished Toastmaster award to receive credit, at least one participant must successfully complete the event.
The coordinator and a club officer must verify that one participant has completed the program, and a club officer from the sponsoring club must sign the Distinguished Toastmaster application.

Club Coach Program
The Club Coach Program is designed to partner experienced Toastmasters with struggling clubs to help rebuild club membership and restore club quality.
Brief summary of changes:
  • There will be a formal and regulated process for appointing club coaches. The changes adopted by the Board of Directors include the following:
  • Updated prerequisites for both the coach and the club to ensure a successful experience
  • A new club coach training module for the club and the coach within Base Camp
  • Reporting requirements to increase awareness and help keep the coach focused on their objectives and goals
  • Opportunity to earn District leader credit, in addition to club coach credit, by bringing the club up to at least 20 paid members by June 30
Any coaches appointed on or before June 30, 2022 will continue to follow the existing Club Coach Program guidelines—including the allowance to achieve District leader credit, announced by the Board of Directors in August 2021.

For more information, please read the email sent to Club Officers on May 18, 2022 and the Board of Directors meeting minutes from March 1, 2021. If you have any questions about these changes, please email clubcoach@toastmasters.org or visit our dedicated resources page.

REALIGNMENT EFFECTIVE JULY 1, 2022

Remember to confirm your club’s area and division assignment and share the information with your club. The realignment changes were voted on and approved at the May 17, 2022 District Council meeting. Realignment details can be found here: http://www.dropbox.com/s/xx8769urf9i2ttj/District%20Alignment%20Proposed%202022-03-07.pdf?dl=0
Note to club officers: please also read the June 6 News for All Members as the information is not duplicated here. This newsletter provides you with information for your role and club.

Your 2021-2022 District Leadership Trio

District Director David Hopper, DTM
Program Quality Director Karen Hewitt, DTM
Club Growth Director DJ Reed, DTM