Program Quality Team

Conference

The Conference Chair is responsible for organizing and overseeing District conference, ensuring a memorable and successful event. Responsibilities include:

• Leading and managing a team of dedicated individuals to plan and execute the District conference.
• Coordinating with various stakeholders, including District leaders, committee members, vendors, and venue staff, to ensure smooth logistics and successful event execution.
• Developing a comprehensive conference program that includes keynote speeches, educational workshops, contests, social activities, and networking opportunities.
• Creating and managing the conference budget, tracking expenses, and ensuring financial transparency and accountability.
• Promoting the conference to District members, encouraging attendance, and leveraging marketing channels to generate interest and excitement.
• Managing conference registrations, providing timely communication and support to attendees, and addressing any inquiries or concerns.
• Coordinating with speakers, trainers, and presenters to ensure their needs are met and their sessions are well-prepared and impactful.
• Overseeing the conference schedule, managing session transitions, and ensuring a seamless and engaging experience for attendees.
• Evaluating the conference’s success, gathering feedback from participants, and identifying areas for improvement in future events.

The Conference Chair oversees the work of the committees and sub-committees and coordinates efforts that lead to a fun and enriching conference experience.

Visit the Conference Webpage

District Contest Director

The District Contest Director is responsible for overseeing and managing all aspects of contests within the district. 

• This role involves planning, organizing, and executing contests to ensure they are run efficiently, fairly, and in accordance with guidelines and rules set forth by Toastmasters International. 
• The District Contest Director will also lead a team of volunteers and collaborate with various stakeholders to promote and enhance the visibility of contests within the district.
• Facilitate Contest Draft Days for Area, Divisions, and District
• Work with Conference Committee
• Work with District Contest Mangers and District Chief Judge

Visit the Contest Page

District Contest Manager(s)

The Contest Managers are critical in providing resources, support, and coordination for contests. Their responsibilities include:

• Acting as a central point of contact to their two assigned Divisions and their respective Areas and providing guidance regarding contest organization and management.
• Assisting division and area directors in understanding the contest guidelines, rules, and procedures set by Toastmasters International.
• Coordinating and facilitating division and area contests, ensuring that venues, equipment, and logistics are effectively managed.
• Collaborating with the District Chief Judge and Chief Judge of each division to ensure consistent application of contest rules and guidelines.
• Developing and distributing resources to division and area leaders to support them in organizing successful contests, such as contest scripts, scorecards, and promotional materials.
• Assisting in the promotion and marketing of contests within the District to encourage participation and engagement from members.
• Planning and organizing the District-level contest.
• Creating resources and materials for the District, such as contest guides, templates, and best practices, to facilitate consistent and high-quality contests throughout the District.
• Collaborating with District leaders to evaluate the success of contests and identify areas for improvement, contributing to the overall enhancement of the contest experience within the District.

District Chief Judge

The District Chief Judge, their role is pivotal in overseeing and leading the contest team within the District. Their responsibilities include:

• Providing leadership and guidance to the contest team, ensuring smooth coordination and execution of area, division, and District-level contests.
• Conducting training sessions for judges to ensure they have a clear understanding of the judging criteria, rules, and procedures for fair and consistent evaluation.
• Resolving any disputes or concerns related to the contest process, maintaining fairness and integrity throughout the competition.
• Communicating with contestants, club officers, and other District leaders regarding contest-related information, deadlines, and updates.
• Providing feedback and recommendations to improve the quality and efficiency of future contests within the District.
• Inspiring and motivating members to participate in contests, recognizing their achievements, and fostering a competitive yet supportive environment for personal and professional growth.

Distinguished Toastmaster Program

The Distinguished Toastmaster (DTM) Chair, responsibilities include:

• Matching members with suitable District projects, such as the High Performance Leadership Project and other DTM projects, to support their progress towards earning the DTM designation.
• Serving as a mentor to members on their educational journey, providing guidance, support, and resources to help them navigate the requirements and challenges of the DTM program.
• Offering personalized advice and feedback to members, helping them set goals, develop effective communication and leadership skills, and overcome obstacles along their path to DTM.
• Collaborating with other District leaders to create a supportive environment that encourages and celebrates members’ achievements on their DTM journey.
• Organizing workshops, seminars, and educational sessions to provide additional training and resources specifically tailored to DTM requirements and aspirations.
• Promoting the value and benefits of earning the DTM designation, inspiring and motivating members to actively pursue their educational goals within Toastmasters.
• Recognizing and celebrating the accomplishments of members who successfully achieve the DTM designation, fostering a culture of achievement and continuous learning within the District.

Donated Goods Committee

The Donations Team at Toastmasters is responsible for outreach efforts aimed at acquiring donated items for raffles, silent auctions, and prizes. They proactively build relationships with local businesses, community partners, and Toastmasters members to secure items that align with the event’s objectives and target audience. The team coordinates with donors, maintains a comprehensive database, integrates donated items into event plans, and ensures donors receive proper recognition. They serve as liaisons to the events teams.

Facilities / Logistics

The Facilities Committee is responsible for the following items to support district events.

The Facilities Chair role includes:

• Facility research
• Contract negotiation
• Supplies and catering at district events

The Logistics committee:

• Maintains the District rental storage unit
• Is present at all District events to set up, break down, and clean up the rooms as needed
• Coordinates the District equipment needed at TLI and Conferences

Leadership Education & Training

The Leadership Education & Training Chair, responsibilities include:

• Developing a comprehensive and relevant training curriculum for Toastmasters Area and Division Directors.
• Creating engaging and interactive training sessions that promote active learning and practical application of leadership skills.
• Providing ongoing support and resources to Area and Division Directors for their leadership development.
• Collaborating with subject matter experts and experienced leaders to ensure the training materials align with Toastmasters’ educational objectives.
• Continuously evaluating and updating the training content to reflect emerging trends and best practices in leadership education.

Toastmasters Leadership Institute

The Toastmasters Leadership Institute (TLI) Chairs responsibilities include:

• Organizing and leading bi-annual TLI events held during the winter and summer months.
• Collaborating with a dedicated team to ensure the smooth registration process for attendees.
• Developing a comprehensive curriculum that covers relevant topics and engages speakers to provide valuable insights and practical guidance.
• Planning successful training events with well-structured sessions, interactive activities, and ample networking opportunities.
• Empowering club officers by equipping them with essential tools and resources to lead their respective clubs to success.
• Fostering a conducive learning environment that promotes personal and professional growth for club officers.
• Contributing to the overall mission of Toastmasters by nurturing effective leaders within District 3.
• Making a lasting impact on the leadership skills and development of club officers within the District.

Visit the TLI Webpage

The Toasties Committee

The Toasties Committee’s, role is to organize and oversee the District-wide September Toasties event, a vibrant and celebratory gathering of Toastmasters members. Responsibilities include:

• Planning and coordinating all aspects of the Toasties, ensuring a memorable and enjoyable experience for attendees.
• Selecting a suitable venue that can accommodate the anticipated number of participants and arranging all necessary logistics, such as seating arrangements, audiovisual equipment, and catering services.
• Collaborating with District leaders and committee members to create a festive atmosphere, incorporating engaging activities and interactive elements that encourage networking, camaraderie, and celebration.
• Promoting the Toasties to District members, utilizing various communication channels to generate excitement and encourage participation in the event.
• Managing event registrations, tracking attendance, and ensuring timely and clear communication with attendees regarding event details, schedules, and any updates or changes.
• Coordinating with vendors, sponsors, and volunteers to secure necessary resources and support for the event, such as decorations, giveaways, and logistical assistance.
• Overseeing the budget for the Toasties, monitoring expenses, and ensuring financial transparency and accountability.
• Evaluating the success of the event by gathering feedback from participants, identifying areas for improvement, and making recommendations for future Toasties events.