Online Club Meetings
Contact the clubs below to find out more about their virtual meeting. To add your club to the list please contact CGD@aztoastmasters.org
6:00 PM (Weekly) – Executive Toastmasters #759261
6:15 PM (1st, 3rd & 5th) – Oro Valley Toastmasters #2854329
6:00 PM (1st & 3rd) – Audible Talkers Toastmasters #7394089
6:30 PM (3rd) – Competitive Speakers-Phx #4051540
6:30 PM (2nd & 4th) – Showtime Toastmasters Club #740544
7:00 AM (Weekly) – Ahwatukee Toastmasters Club #4873
7:00 AM (Weekly) – Sedona Sunrise Toastmasters Club #6424006
7:00 AM (Weekly) – Park Central Toastmasters Club #3527
9:00 AM (2nd & 4th) – You Can Toast It, We Can Help! #7336142
9:30 AM (Weekly) – WeMAR-kable Speakers #1109501
12:00:00 PM (Weekly) – AZ You Like It Toastmasters Club #613567
12:00 PM (Weekly) – Desert Stars Club #7793
12:00 pm (Weekly) – Old Town Toastmasters Club #831326
12:00 PM (Weekly) – PBC Toastmasters #6979939
12:00 PM (Weekly) – Town Lake #7713
2:00 PM (1st & 3rd) – Rx for Speakers Toastmasters Club #651099
5:15 PM (Weekly) – Platinum Club #8343
5:30 PM (2nd & 4th) – Midtown Toast Pros #1003486
5:50 PM (2nd & 4th) – ProjectMasters Toastmasters #932047
6:30 PM (2nd & 4th) – Leaders For Tomorrow #1573915
6:30 PM (Weekly) – TALKotillo Toastmasters #7555878
6:30 PM (Weekly) – Cochise Toastmasters #3198
7:00 PM (Weekly) – Maverick Toastmasters Club #1811239
7:00 PM (Weekly) – Queen Creek #1445011
7:15 PM (Weekly) – Northwest Casas Adobes Club #5417
6:15 AM (Weekly) – Eyeopeners Club #2607
6:30 AM (Weekly) – East Valley Echos #4634
11:45 AM (Weekly) – Petsmart Sit! Stay! Speak! #1930061
12:00 PM (1st, 3rd & 5th) – AHCCCS To Success #1063222
12:00 PM (1st and 3rd) – Lavidge Ad Libs #7205115
12:00 PM (1st & 3rd) – Pima County Communicators Club #8386
12:00 PM (Weekly) – Toastdale #4815655
12:30 PM (2nd & 4th) – SunCountry Toastmasters #1064972
5:30 PM (Weekly) – Southwest Toastmasters Club #7985
5:40 PM (Weekly) – Market Masters Club #8835
6:30 PM (Weekly) – Twilite Club #3480
6:30 PM (2nd & 4th) – Leaders Plus Club #1853
6:30 PM (2nd, 4th,& 5th) – Dos Lenguas Toastmasters #1820981
6:30 PM (Weekly) – Cosmopolitan Toastmasters #2410696
6:30 PM (Weekly) – Fountain Hills Club #6993
6:30 AM (Weekly) – East Valley Echoes Club #4634
6:30 AM (Weekly) – Roadrunners Club #3850
7:00 PM (Weekly) – Conquistador Toastmasters Club #5858
7:00 PM (2nd & 4th) – Melrose #1390858
7:00 AM (Weekly) – Casa Cubex #7550724
7:00 AM (Weekly) – Reddy’s Club #1820
6:00 AM (Weekly) – Valley Toastmasters Club #5056
6:15 AM (Weekly) – Voice of Many Club #2083
7:30 AM (Weekly) – Peacock Toastmasters Club #9395
9:00 AM (4th) – Risky Business Toastmaster Club #7065872
10:00 AM (Weekly) – IT Cats #1419425
11:30 AM (Weekly) – AZ Motormouths Toastmasters #1496508
11:30 AM (Weekly) – PICMasters #2490819
11:30 AM (Weekly) – Risk Takers Toastmasters Club #1576
11:45 AM (Weekly) – Chipmasters Club #7538
12:00 PM (Weekly) – AA First Class Flyers #6786553
12:00 PM (Weekly) – Airpark Toastmasters #8963
12:00 PM (Weekly) – Fish Tales Toastmasters #1144289
12:00 PM (Weekly) – Valued Voices Club #7744
12:10 PM (Weekly) – Phoenix Toastmasters Club #3900
1:00 PM (2nd) – Risky Business Toastmaster Club #7065872
2:00 PM (Weekly) – TM2 #5668553
4 PM (1st & 3rd) – You Can Toast It, We Can Help! #7336142
4:30 PM (Weekly) – USAA Eagles Toastmasters Club #5059
5:45 PM (Weekly) – Sahuarita Toastmasters #1366776
6:00 PM (Weekly) – Agua Fria Toastmasters #1177603
6:00 PM (Weekly) – London Bridge Toastmasters #5481161
6:15am (1st & 3rd), 6:00pm (2nd & 4th) (Weekly) – Leaders First #1266717
6:15 PM (Weekly) – Unity Speakers TM Club #7185
6:30 PM (Weekly) – Cochise Toastmasters Club #3198
6:30 PM (1st & 3rd) – Cultivating Leaders #824624
6:30 PM (2nd & 4th) – Northwest Speakers Toastmasters #4318
6:30 PM (Weekly) – Signal Peak Club #9751
6:45 PM (Weekly) – Cinnamon Toastmasters Club #9653
6:45 PM (Weekly) – Power Play Toastmasters #816342
7:00 PM (Weekly) – Gilbert Toastmasters Club #499
6:45 AM (Weekly) – Paradise Valley Toastmasters Club #4770
7:00 AM (Weekly) – T-Bird Talks Toastmasters #7918
7:10 AM (Weekly) – Walkie Talkies Toastmasters Club #5641
8:00 AM (Weekly) – Ahwatukee Chamber Toastmasters #1811442
8:00 AM (Weekly) – Ocotillo Breakfast Club #8837
12:00 PM (Weekly) – Biosciences #1340288
12:05 PM (Weekly) – Biltmore Toastmasters Club #9230
12:05 PM (Weekly) – Florence Toastmasters Club #896574
6:00 PM (Monthly) – Desert Dining #4093430
6:30PM (2nd) – Blue #1596475
6:30 PM (1st Friday) – Epicurean Toastmasters Club #9961
6:30 PM (1st) – Reparteé #1500997
7:00 PM (4th) – S.L.E.E.K. #1821345
9:00 AM (2nd, & 4th) – From Pen To Podium #1600530
9:00 AM or 6 :00 PM (Weekly) – Junior League of Phoenix Toastmasters #5732737
3:00 PM (2nd ) – Elite Toastmasters #1717077
3:00 PM (Weekly) – Pure Talk Toastmasters #889533
5:30PM (1st) – Think Tank #1500993
7:10 AM (2nd, 4th & 5th ) – Rise and Shine #890453
Resources for Organizing Online/Virtual Meetings
If your club is new to organizing and managing online meetings, here are some great resources to get started. Feel free to reach out to your district leadership team and other members with experience in this area. We are very fortunate; District 3 clubs and members have tons of valuable experience and insight to offer.
- It’s Time to Meet Online! article from Toastmasters magazine March 2020
- Webinar: How to Host Online Toastmasters Meetings by Lois Margolin, DTM, of District 47
- Tips for successful Online Club Meetings collaborative info from District 108 & District 95
- eCourse: Moving Meetings Online and Learning about Zoom courtesy of Coach Carole Online
- Virtual Toastmasters Meeting How-To by Katlyn Ewens of District 3
- Online Meeting Guidelines courtesy of District 122TC
- Online Tips and Tricks courtesy Bart Loeser from District 55
Online Meeting Checklist and Tips
- Provide clear directions on joining the call for those unfamiliar
- Ask members to join 30 minutes early to practice using the online controls
- Distribute the agenda via email in advance
- Utilize the chat option to provide feedback to individuals
- Utilize the chat option to the ballot counter for votes, if your club does that in regular meetings
- Remind everyone to use mute on themselves to avoid noisy background distractions
- Host should identify participants at the beginning of the meeting for those calling in on a phone as opposed to using a video link (change the phone number to a name)
- Have members PIN the timer video so timing signals are always within view
- Have members/guests who want to participate in Table Topics make note in the chat
Participant Checklist and Tips
Join your Zoom meeting at least 10 minutes early and go through the checklist to be prepared!
- Practice using the camera on your computer, phone or laptop (any time prior to meeting)
- Sign in and set your name/role in the participant window
- Turn off/minimize background sounds and noise (mute your phone notifications)
- Turn off any bandwidth vampires (applications/devices suck the life out of your bandwidth)
- Do a sound check and mic check
- Check your lighting (is your beautiful face well lit or are you in the dark?)
- Check your video, ensure the height and angle of the camera is optimized
- Make sure your background is tidy and not distracting to viewers
- Close any unnecessary applications on your device
- Have water and/or cough drops nearby
- Check your appearance – do your best to be tidy, respectful and non-distracting
- When speaking, make “eye contact” by looking directly at the camera lens
- If you wear glasses, be aware of reflections and glare
Any Questions not answer below please feel free to email firstname.lastname@example.org
How can my club earn money by meeting online?
Post a screen capture from your online meeting to the District 3 Facebook page tagged with #VirtualD3.
· District 3 will award a $25 Staples or Office Depot gift card to all clubs who participate! (Limit 1 per club.)
· Eligibility: Clubs in good standing (at least 8 paid members) as of March 13, 2020
· Deadline: Promotion ends 11:59 pm on June 30, 2020
Performing Online Meeting Roles
7 Tips for Attending Online Meetings
Getting Started with Zoom
A Zoom account is not required if you are strictly joining Zoom Meetings as a participant. If someone invites you to their meeting, you can join as a participant without creating an account. However, if the host has restricted joining meetings using authentication profiles, then the participant will need a Zoom account to access the meeting. Learn more about joining a Zoom meeting.
A Zoom account is only required if you need to create your own meetings and send invitations to participants. Having a Zoom account allows you to create your own Instant Meetings or Schedule Meetings. An account also allows you to access your personal settings, where you can update your profile or upgrade your plan at any time.
A basic Zoom license is free. Learn more about available Zoom plans and pricing.
Joining a Meeting
You can join a meeting by clicking the meeting link or going to join.zoom.us and entering in the meeting ID. Learn more about joining a meeting.
On most devices, you can join computer/device audio by clicking Join Audio, Join with Computer Audio, or Audio to access the audio settings. Learn more about connecting your audio.
Yes, as long as the Bluetooth device is compatible with the computer or mobile device that you are using.
While you are not required to have a webcam to join a Zoom Meeting or Webinar, you will not be able to transmit video of yourself. You will continue to be able to listen and speak during the meeting, share your screen, and view the webcam video of other participants.
Scheduling a Meeting
You can schedule a meeting on the web, through the Zoom Desktop client or mobile app, or through one of our many integrations. Learn more about scheduling a Zoom meeting.
Click Share in your meeting and choose the screen that you would like to share. Learn more about sharing your screen.
Online Digital Timers
Interactive Digital Evaluation Forms
Interactive evaluation forms created as part of the WordPress for Toastmasters project are now independently available at https://toastmost.org/evaluation-forms, many thanks to David F. Carr, DTM, of District 47! While perhaps not as pretty as the Pathways PDFs or the old manuals, they contain the same prompts and can be easier to work with for clubs functioning online where you’re not all in the same room.
These forms are made available as a free resource, no obligation written or implied. You just fill in your email address and the email of the speaker if you want the form emailed. Or you can copy and paste into an email message after the completed form is displayed on screen.
Keeping Your Zoom Meeting Secure
As more people use the platform and host virtual events using Zoom, we wanted to offer up tips to ensure everyone joining an event does so with good intentions. Like most other public forums, it’s possible to have a person (who may or may not be invited) disrupt an event that’s meant to bring people together.
So, a couple of reminders on using Zoom to host public events:
- When you share your meeting link on social media or other public forums, that makes your event … extremely public. ANYONE with the link can join your meeting.
- Avoid using your Personal Meeting ID (PMI) to host public events. Your PMI is basically one continuous meeting and you don’t want randos crashing your personal virtual space after the party’s over.
- Familiarize yourself with Zoom’s settings and features so you understand how to protect your virtual space when you need to. For example, the Waiting Room is an unbelievably helpful feature for hosts to control who comes and goes.
Read more here for a list of Zoom features that can help you safely share your Zoom meeting without unwanted interruptions.
Echo can be caused by many things, such as a participant connected to the meeting audio on multiple devices or two participants joined in from the same local. Learn about common causes of audio echo.
Collecting Dues: Leveraging Technology
The great thing about living in the digital world is the availability of options to transact without needing to collect physical cash or checks. For example:
- PayPal – Whether you are using your computer or the mobile app, you can transfer money for free when you link up a bank account. Learn how to setup PayPal for your club.
- Venmo – Many members may already have the Venmo app downloaded. This is a free way to send money using your Venmo balance, bank accounts, and debit cards.
- Zelle – a person-to-person mobile payment platform developed by more than 30 major American banks. The service offers a standalone app that users can download to their smartphones, but it’s also integrated within the mobile banking apps of major participating banks, including Bank of America, Chase, Citi and Wells Fargo. Many consumers who already have their banks’ mobile apps can start using Zelle right away.
- Square – Swipe credit cards by getting a free Square reader and downloading the app on your phone. There is a 2.75% fee for all transactions.
- Square Cash – Instead of having a mobile wallet like Venmo or PayPal, Square Cash gives you a way to send money almost immediately to a person’s bank account. There is a 2.75% fee for all transactions.
- Toastmasters Dues Renewal App – If your club uses a Free ToastHost website, the club treasurer can email dues invoices, keep track of who has paid with the payment method used, and follow up with those who haven’t paid yet. Payment options include mailing a check, PayPal, or Direct Deposit (must have PayPal account and bank account).
All of these options require connecting to the club bank account, and some of them may request a convenience fee, which you can pass onto the member.