Several committees do not fit into the Program Quality Committee or the Club Growth Committee, but are needed either due to requirements from Toastmasters International or for the good of the district. Scroll down to learn more about the Administrative Committee.
The audit committee is appointed by the District Director and is composed of at least three Toastmasters members who are not members of the district executive committee. Led by the audit chair, the committee confirms regularly reviews all district expenses, ensuring expenditures are within policy and alignment to the approved budget.
Audit Committee Chair
District 3 is here to support and cheer on our members. Formed in the 2022-2023 Toastmasters Year, the Celebrations chair is about celebrating our members and leaders. With programs such as the OTYMOTY (Outstanding Toastmaster of the Year) and the C&L (Communication and Leadership, which is awarded yearly to a non-Toastmaster), we recognize those who go above and beyond!
District Leadership Committee
From Protocol 9.0 – In order to ensure successful district elections, the district director must appoint a district leadership committee. The work of the committee is critical in ensuring long-term district success. They must (1) seek out prospective candidates; (2) evaluate and interview candidates; (3) nominate candidates; and (4) provide a complete report of candidates. The district leadership committee report must be presented to the district director at least six weeks before the district’s Annual Business Meeting. The committee nominates candidates for district office and screens candidates for eligibility. The district director appoints the committee chair no later than October 1. Remaining committee members shall be appointed no later than November 1. The district director cannot be a member of the committee. The committee must consist of no fewer than five members, one of whom is appointed the chair. If possible, the chair should be a past district director. No member of the committee can be nominated for a district office in the election at which the committee’s report is presented. District Leadership Committee Member Qualifications: Each committee member must be a member in good standing of a club in good standing and shall be selected from different divisions (or areas in districts without divisions). Each division (or area in districts without divisions) should be represented on the committee. Any committee member(s) may participate by telephone conference, email, or other means of communication when distance is an obstacle to participation. No member may have served on the committee the previous year. International director/officer candidates, region advisors and current members of the Toastmasters International Board of Directors cannot serve on the committee. To avoid the appearance of bias or impropriety, committee members having a personal or professional relationship with a particular candidate shall abstain from the discussion and voting, as a matter of good judgment. Members of the committee cannot participate in any campaign for district office nor endorse any candidate for district office.
District Leadership Committee Chair
The Facilities Committee is appointed by the District Director to support district events.
The Facilities Chair role includes:
- Facility research
- Contract negotiation
Supplies and catering at district events
The Historian records and keeps the history of the district. They are also encouraged to provide support and encouragement to clubs throughout the District in recording, maintaining, and using their individual records.
The Logistics committee:
- Maintains an inventory of district equipment
- Maintains the district rental storage unit
Is present at all District meetings to set up, break down, and clean up the rooms as needed
Coordinates the district equipment needed at TLI and Conferences
Logistics Management Chair
Past District Director Committee
This committee is primarily composed of Past District Directors who are currently active in the district. The District Director implicitly appoints them as members. The District Director, Program Quality Director, and Club Growth Director are ex-officio members. The District Director appoints the chairman. The committee meets as necessary, at the call of the Chairman. Its purposes are: to advise the District Director to review district procedures and make appropriate recommendations to the Executive Committee for changes to maintain the District Operations Manual. Please refer to Toastmasters International Policy, Section VI B 6, “Role of Past Leaders Within Districts” and Article XI, Section (c) of the District Administrative Bylaws.
Past District Director Committee
The District Parliamentarian advises the District Director on parliamentary procedure, especially regarding the District Executive Committee meetings and District Council meetings. The Parliamentarian also provides parliamentary advice to district officers, club officers and other Toastmasters. The District Director appoints the District Parliamentarian.
The Realignment Committee operates in close coordination with the Trio, Division Directors, and Area Directors to develop a plan for placement of clubs in areas for the following Toastmaster year. The plan should conform to Toastmasters International’s policies, including at least 3 areas per division, no fewer than 4 clubs nor more than 6 clubs per area, with considerations for geography, possible growth and loss, changes anticipated by current district leaders, and a strategy focused on the benefits for all.
Realignment Committee Chair
The Technology team is responsible for the coordination and efficiency of the District’s technology and services. The Technology Manager is responsible for the overall collaboration and development of the technology.
Angel Larena, DTM
A training and development opportunity for those looking to expand into professional and public Speaking. The Speakers Bureau offers education on tools and skills needed to move into that professional era, along with objective evaluations. Members of the Speakers Bureau will also get the opportunity to present outside the organization to help raise the awareness of Toastmasters.
Speaker’s Bureau Chair
As a Non-Profit Organization with elected volunteers, we must hold votes for specific updates within our District. The Credentials Chair organizes the opportunity to vote, communicates the how, and helps the district meet Quorum.