Club Sponsors, Mentors and Coaches

In order to earn your DTM, you must successfully serve as a club sponsor, mentor or coach. If you’re working on earning a DTM the traditional way, you need to complete this by June 30, 2020. These positions can take a while to complete, so we are encouraging you to ACT NOW. The Club Growth Committee has put together some additional information. We hope that this information will help.

If you’re interested in serving in one of these roles or have any questions, please contact:

Frequently Asked Questions

What’s the difference between a club sponsor, mentor and coach?

A club sponsor is a member of Toastmasters who decides to start a new club. This can be a corporate (closed) or open club. The sponsor is responsible for identifying a club lead, getting a demo meeting set up (with the help of our Club Extension Chair), and supporting the club through the chartering process. Many club sponsors are also charter members of the new club.

A club mentor is a member of Toastmasters who helps a new club get started. They assist with the demo meeting and attend every meeting for six months (starting the day the club charters). They are responsible for ensuring that the club members know how Toastmasters International and District 3 Toastmasters operate, and how to successfully run a club meeting. The mentor does not join the club, but serves as functionaries (maybe even a speaker) at the meetings. After six months, the club president can submit approval of mentorship to Toastmasters International. We request that the mentor remain a resource and contact for the club for an additional six months, but he/she does not have to attend every meeting. After the initial six months, the member may join as an official member if he/she desires.

A club coach is a member of Toastmasters who helps a struggling club reach a Distinguished or higher status. The coach does not have to attend every meeting, but is encouraged to attend as many as possible. The coach meets with the executive team to discuss ways to build membership and earn DCP goals. The coaching assignment lasts until the end of the Toastmasters year: June 30. If the coach does not successfully help the club to become distinguished, the assignment is extended one more year. The coach has until June 30 of the following year to achieve this before a new coach will need to be assigned. For more information, please visit the Club Coach page.

When is the SMaC (Sponsor, Mentor and Coach) training?

If you’re interested in serving as a club sponsor, mentor or coach, please contact the team listed above. Training dates and details will be posted in the event calendar.

What’s the latest I can submit my credit for a traditional DTM?

The final day to submit an application for a traditional education program award is June 30, 2020, the end of the 2019-2020 Toastmasters program year.

Members who serve as a club or district leader or as a club coach, sponsor or mentor through June 30, 2002, may receive an exception to use this as credit toward a traditional education program award that is also submitted on June 30, 2020. The role must be the final requirement for the award to receive recognition and these exceptions will be reviewed on a case-by-case basis. Please be aware that members who use the role to complete an award such as an ALB or ALS in the traditional program will not be able to transfer the work to an award in Pathways.

Members who are seeking a DTM, but are unable to complete all requirements by June 30, 2020 may be better served by applying their club or district leadership to a Distinguished Toastmaster award in Pathways.

Virtual SMaC Trainings

Sponsor, Mentor, and Coach Training 101

New Clubs Resource List

How to Build a Toastmasters Club (Item 121)

>How to Sponsor New Club (Item 218H)

New Club Mentoring Matters – Area and Division Director Training (Item 218G)

A Toastmaster Wears Many Hats (Item 1167D) 

Toastmasters information – handouts:

Features, Benefits and Value (Item FBV100)

The Benefits of Toastmasters Membership (Item 354INDV)

Navigating Pathways