Club Sponsors, Mentors and Coaches

In order to earn your DTM, you must successfully serve as a club sponsor, mentor or coach. If you’re working on earning a DTM the traditional way, you need to complete this by June 20, 2020. These positions can take awhile to complete, so we are encouraging you to ACT NOW. The Club Growth Committee has put together some additional information. We hope that this information will help.

If you still have any questions, please email one of the following:

If you’re interested in serving in one of these roles, please fill out this survey and we will contact you via email.

Frequently Asked Questions

What’s the difference between a club sponsor, mentor and coach?

A club sponsor is a member of Toastmasters who decides to start a new club. This can be a corporate (closed) or open club. The sponsor is responsible for identifying a club lead, getting a demo meeting set up (with the help of our Club Extension Chair), and supporting the club through the chartering process. Many club sponsors are also charter members of the new club.

A club mentor is a member of Toastmasters who helps a new club get started. They assist with the demo meeting and attend every meeting for six months (starting the day the club charters). They are responsible for ensuring that the club members know how Toastmasters International and District 3 Toastmasters operate, and how to successfully run a club meeting. The mentor does not join the club, but serves as functionaries (maybe even a speaker) at the meetings. After six months, the club president can submit approval of mentorship to Toastmasters International. We request that the mentor remain a resource and contact for the club for an additional six months, but he/she does not have to attend every meeting. After the initial six months, the member may join as an official member if he/she desires.

A club coach is a member of Toastmasters who helps a struggling club reach a Distinguished or higher status. A club qualifies for a coach when they have fewer than 13 paid members on their membership roster. The coach does not have to attend every meeting, but is encouraged to attend as many as he/she can. The coach meets with the executive team to discuss ways to build membership and earn DCP goals. The club coach position doesn’t have a set timeline, because the club must reach Distinguished for the coach assignment to be successfully completed. For example, if a member is assigned as a club coach this year (2018-2019) and his/her club is distinguished on June 30th, they have successfully served as a coach. If the club does not achieve distinguished status, then they continue to serve as a club coach.

When is the SMaC (Sponsor, Mentor and Coach) training?

If you’re interested in serving as a club sponsor, mentor or coach, please fill out this survey. Once we receive your submission, we will contact you via email. We will inform you of our next SMaC training. If you’re just interested in attending training without committing to one of these roles, please still fill out that survey and just let us know you’re not ready to commit to anything just yet.

What’s the latest I can submit my credit for a traditional DTM?

The final day to submit an application for a traditional education program award is June 30, 2020, the end of the 2019-2020 Toastmasters program year.

Members who serve as a club or district leader or as a club coach, sponsor or mentor through June 30, 2002, may receive an exception to use this as credit toward a traditional education program award that is also submitted on June 30, 2020. The role must be the final requirement for the award to receive recognition and these exceptions will be reviewed on a case-by-case basis. Please be aware that members who use the role to complete an award such as an ALB or ALS in the traditional program will not be able to transfer the work to an award in Pathways.

Members who are seeking a DTM, but are unable to complete all requirements by June 30, 2020 may be better served by applying their club or district leadership to a Distinguished Toastmaster award in Pathways.

Which clubs qualify for a coach?

We have many clubs in District 3 that qualify for a club coach. From July 1 – October 1, a club must have a base of 12 or fewer members. After the dues renewals in September and March, we re-evaluate each club’s paid member count to identify additional clubs that qualify for a coach. Click here to view the current list of clubs that qualify for a coach.

If I’m interested, what’s my next step?

First, please take a look at the list of eligible clubs from the list above (under which clubs qualify for a coach question). DO NOT REACH OUT TO THE CLUB.
Please complete this survey and someone from the Club Growth Committee will be in contact with you.

Who do I contact for additional information?

For all questions, please see the top of this page for contact information.