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Primary composed of Past
District 3 Governors who are currently active in the District. The
District Governor appoints an Advisory Chairman for the committee who
purposes are: to advise the District Governor; review District policies
and procedures, making recommendations to the Executive Committee for
changes; review and make recommendations for District alignment;
maintain the District
Operations Manual. Refer to Toastmasters International Policy
G52, "Role of Past Leaders Within Districts."
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Maintains the District's
audio/visual equipment. Oversees setup and performance of
equipment at District events.
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Performs regular audits of the
District Treasurer's records as required by Toastmasters
International. Please refer to Article XI,
Section (f) of the District Administrative Bylaws for more information.
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Responsible for the nomination
and selection of the District Communication & Leadership Award
recognizing a non-Toastmaster member of the District 3 community who has
made an outstanding contribution in communication and leadership. Click
here for
a list of past recipients.
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Assists clubs that are at
less-than charter strength (20 member) membership enrollment with public
relations and membership building activities and promotion of club
health. Assists with the recruiting and training of club coaches.
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Assists communities and
organizations in forming new clubs. Speaks to the club charter process,
delivers information and meets with potential club leaders, arranges
demo meetings and assists
with recruiting club mentors and sponsors.
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Plans, prepares and produces
the semi-annual District conferences. Oversees the work of the
committee and sub-committees involved with finding a site, working with
the selected hotel, and coordinating efforts towards an affordable and
enriching conference experience for attendees.
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Plans and conducts contest
judges and chief judges training sessions (usually offered through
Leadership Institute). Maintains the Proficient Judge's List for
District use.
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Maintains the District data;
includes club contacts, club information, event information,
registration records, electronic bulletin boards and email distribution
lists.
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Production of the District's
quarterly newsletter - "The Roadrunner" - which supports
District 3's mission, reports on recent District events; and notable
accomplishments of Toastmasters throughout the District. The
editor manages publishing of The Roadrunner within an affordable
budget for the District and coordinates assembly and distribution of the
newsletter.
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Promotes the Distinguished
Club program and assists club leadership with understanding how to
develop and execute a club success plan.
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Records and keeps the history
for the achievements and events of District 3 and its members.
Supports the District Newsletter Editor and Webmaster in the publication
of District events and recognitions.
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Plans, prepares and produces
the semi-annual District approved club officer training events.
Oversees the work of the committee and sub-committees involved with
finding sites, working with facilities and caterers, preparing
registration and marketing materials; identifying and training session
facilitators; scheduling on-site support staff, and coordinating efforts
towards an affordable and enriching leadership training experience for
club officers.
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Chaired by the District Public
Relations Officer, this committee promotes the Toastmasters organization
and mission throughout the District. The Chairman plans and
prepares a public relations plan for finding new members and club
assistance. The committee prepares and distributes print, radio,
and television media; coordinates articles, appearances and events
promoting District events and members; oversees itineraries for visiting
International Directors and other Toastmasters International
dignitaries; assists event committees in preparing promotional materials
for District functions and events.
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Establishes programs which
help in the recruitment of new or former members to Toastmasters clubs
within the District. Committee members are usually recruited from
each of the District Divisions, The committee prepares lists and scripts
for phone calls and tracks results; collects division membership
information; prepares charts and reports for the Lt Gov Marketing and
other District officers; meets quarterly with the Lt Gov Marketing for
feedback and direction; and develops a District marketing plan and
schedule.
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Oversees the registration
process for District sponsored events. Maintains the registration
records; schedules registration coverage during events; oversees design
of registration forms; oversees transport and setup of computer
equipment; oversees collection of registration feed and audits deposits.
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Oversees the resource room at
District functions; inventories and replenishes resource materials;
schedules room coverage during events; oversees sales; oversees
transport and appropriate display of materials; tracks sales history and
member requests.
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Maintains an inventory of
District equipment; ensures appropriate storage of equipment; maintains
and stores resource materials for sale at District events; and oversees
the catering needs at District meetings. Hospitality committee
members are present at all District meetings to help direct event
attendees, as well as setup, break down, and clean up the session rooms
as needed.
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Produces a list of speakers
and their speech subject for distribution to various organizations
throughout the community.
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Manages the District toll-free
888
number and refers people interested in Toastmasters to appropriate clubs
and club locator information.
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Oversees promotion of the
Youth Leadership Program with District 3; assigns appropriate
coordinators with community need; maintains, publishes, and distributes
a directory of speakers and topics.
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